Post by account_disabled on Dec 9, 2023 4:28:06 GMT
If you are sure that the information provided in this invoice is complete and correct, you can proceed to the next step. collecting unpaid invoices Send a friendly reminder A lack of payment might be just an unfortunate oversight and B2B Email List a simple misunderstanding. It can happen to everyone. Therefore, the first payment reminder should be friendly.
You shouldn’t call in the big guns straight away. Take care of good relations with your contractor. What should you include in such a reminder? Provide clear and factual information in it. Present the facts in a polite, but firm way. Write what work has been done or what goods you have sold to your customer. You may also attach a copy of an invoice to your reminder as your client may have lost it. Indicate when the payment term expired, but don’t set a new term just yet. Additionally, you might include the total amount to pay. Wait for your customer’s reaction for a few days, and then send the next reminder. How to send such information? It’s best to send it by email as it is the fastest and the most efficient way to contact your customers.
Ask your client to kindly acknowledge receipt of your email. This might come in handy later. What if your client doesn’t confirm the receipt of your message? You can give them a call, and ask about it directly. If it doesn’t work, go to the next step. Send a request for payment A payment request should include facts as it might become evidence in court later. For this reason, even minor inaccuracies can work against you. Make sure to prepare it accurately. Such a document should be written in a calm tone, especially when your customer hasn’t paid an invoice for the very first time. Be polite and direct, but don’t overreact so as not to lose your client. Since it is an official document, you should send a request for payment by registered mail. You can also use a confirmation of receipt. You don’t need to resort to legal services at this stage.
You shouldn’t call in the big guns straight away. Take care of good relations with your contractor. What should you include in such a reminder? Provide clear and factual information in it. Present the facts in a polite, but firm way. Write what work has been done or what goods you have sold to your customer. You may also attach a copy of an invoice to your reminder as your client may have lost it. Indicate when the payment term expired, but don’t set a new term just yet. Additionally, you might include the total amount to pay. Wait for your customer’s reaction for a few days, and then send the next reminder. How to send such information? It’s best to send it by email as it is the fastest and the most efficient way to contact your customers.
Ask your client to kindly acknowledge receipt of your email. This might come in handy later. What if your client doesn’t confirm the receipt of your message? You can give them a call, and ask about it directly. If it doesn’t work, go to the next step. Send a request for payment A payment request should include facts as it might become evidence in court later. For this reason, even minor inaccuracies can work against you. Make sure to prepare it accurately. Such a document should be written in a calm tone, especially when your customer hasn’t paid an invoice for the very first time. Be polite and direct, but don’t overreact so as not to lose your client. Since it is an official document, you should send a request for payment by registered mail. You can also use a confirmation of receipt. You don’t need to resort to legal services at this stage.